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Interim NHS People Plan

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Click through the boxes below to discover... how to Evaluate your current use of ESR functionality, identify what you need to Consider when exploring the ESR solution, and outline how you can Take Action, to expand your use of the solution to gain maximum efficiencies. 

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Evaluate...

Understand your current ESR usage to identify areas for achieving improved financial controls using ESR. Do I understand the ESR funct...

Understand your current ESR usage to identify areas for achieving improved financial controls using ESR.

  1. Do I understand the ESR functionality available to support effective financial controls in ESR?
  2. How can I reduce bank and agency spend by streamlining back office processes to reduce vacancy rates and absence?
  3. Do we ensure that all positions in ESR are maintained and synchronised with our finance system?
  4. How easily can we report on our workforce related KPIs i.e. vacancy, sickness, turnover and compliance?
  5. Does our current e-learning platform offer remote access from mobile devices?
  6. When did we last conduct a training needs analysis?
  7. Do I know how much we spend on delivering training?
  8. Do I know how much we spend on procuring or producing our own e-learning programmes, and are these needed when national courses are available?

 

Consider...

Understanding the opportunities for financial efficiencies available to you and your organisation, when considering the wider NHS landscape will help t...

Understanding the opportunities for financial efficiencies available to you and your organisation, when considering the wider NHS landscape will help to ensure you deliver a cost efficient service both for today and for the future.

  1. Do we comply with current national streamlining advice?
  2. How do we ensure we are maximising the ESR functionality to make us a model employer in the wider NHS landscape?
  3. Is our workforce plan in line with Sustainability and Transformation Plan activity and expectations or national guidance?

Take Action...

To help you formulate a clear plan of action for maximising your use of ESR, we recommend you initiate th...

To help you formulate a clear plan of action for maximising your use of ESR, we recommend you initiate the following:

Arrange a meeting with your Head of Finance

Key Questions:

  1. Does your ESR hierarchy match your finance system hierarchy?
  2. Do you know sickness absence and back fill costs for the organisation – is sickness absence accurately recorded and reported?
  3. Have we fully explored and evaluated the costings functionality in ESR Learning Administration?
  4. How much do we pay for third party Learning Management Systems? Is this required considering the capability in ESR?
  5. How much do we spend on third party or in house e-Learning content provision? Is this required considering the national learning content available via ESR?
  6. Do we have manual workforce data processing that can be replaced by an ESR Interface?
  7. Are we handling and delivering payslips to our employees?
  8. How much time is spent by the Finance team preparing and processing cross charge and error correcting journals as a result of inaccuracies between ESR and our finance ledgers?

 

Arrange a meeting with your Assistant HR Director/Head of Workforce/ESR Lead/Finance Lead

Key Questions:

  1. What is our expectation in terms of reporting on budgeted FTE?
  2. How does ESR fit into our workforce strategy?
  3. Are we getting the maximum benefits from ESR?
  4. How can we increase our use of ESR to gain further efficiencies?
  5. Have we looked at how ESR can support our cost improvement plans with back office processes?
  6. Are we developing our utilisation of ESR to benefit our workforce?

To access key information and resources to support Start a Conversation click on the icons below

Business Challenges

The following key questions will assist you in identifying what financial controls you have in place which can be supported through the utilisation of ESR functionality:

  1. Do you know the number and breakdown of vacancies across your organisation?

  2. Do your Finance team utilise ESR reporting to reconcile to your finance systems?

  3. Are you able to record accurately on establishment control (actual v budgeted + forecast)?

  4. Do you have available a full overview of where you are spending or utilising your resources?

  5. Are you making the right resource allocations to support the long term goals?

  6. Are you able to benchmark & forecast effectively with your workforce information?

  7. Is ESR embedded within your financial strategy to enable cost improvements?

  8. Are you able to empower your managers to take more ownership of their budget?

  9. Are you aware of sickness rates within your organisation including costs by staff type and the resulting cost of temporary staff to backfill absences?

  10. Are you able to manage internal and external training costs, and is this budget effectively utilised?

  11. Are you aware of the savings your organisation could realise by using e-Learning in ESR rather than creating or procuring other e-learning solutions?

Latest Resources

To discuss the functionality available in ESR, to undertake an ESR Assessment on your current and potential usage, or for further information, advice and support please contact your local NHS ESR Functional Account Manager.