Interim NHS People Plan
Financial Business Case
An overarching financial case for using ESR is that all aspects of the Solution and Service are centrally funded. This means that the return on your investment – which is a local project delivery investment only – is immediately maximised by not having to procure, fund and maintain such rich capability.
The full utilisation of ESR offers a wide range of cost and service improvements, through the re-modelling of business processes and modernising the workforce, thus enabling the release of improvements to your employees, future employees, managers, and the wider organisation through the use of effective use of the vast range of ESR functionality available.
Cost Improvements
- Regular alignment of your finance system with budgeted establishment on ESR allows accurate reporting on your vacancy rates, which further aids recruitment activity and may reduce bank and agency costs
- Efficiency savings in back office functions by using Self Service to perform day to day transactions
- Reduction in paper processes including staff expenses and payslip administration and delivery costs
- Reduction of incorrect data and overpayments as managers view their staff on Self Service in real-time and make amendments as necessary e.g. terminations, absence
- Cost savings to your organisation can be made with demonstrable training compliance
- Use of ESR interfaces including IAT to reduce duplicate data entry and minimise data input errors
- Consistency in the information recorded enables meaningful comparison between different NHS organisations, thereby promoting research into successful methods of reducing preventable absence
Service Improvements
- Time releasing savings from streamlined processes
- Reduced cross charging and journal entries, with month-end reconciliation when using Establishment Control in ESR
- ESR Self Service drastically reduces the time delay in entering absence information, and ensures data is entered only once, at source
- Data quality improvements using ESR interfaces
- Notional vacancies can be used to indicate the gap between full and actual staffing levels
- Where notional vacancies are high, Business intelligence reports can provide indications as to the cause of the problem, including:
- High Sickness Absence rates or Bradford Factor
- High Staff Turnover
- High Agency/Bank usage
- High Overtime Working
- Reason for Leaving/Destination on Leaving
